DPS

What is a Dynamic Purchasing System?

A Dynamic Purchasing System is a completely electronic procurement procedure for commonly used purchases that are generally available on the market. Unlike traditional frameworks, a DPS remains open to new suppliers throughout its duration, allowing them to join at any time if they meet the selection criteria.

Key Benefits of a DPS

• Flexibility: Allows new suppliers to join at any point

• Reduced procurement timescales after initial setup

• Compliance with public procurement regulations

• Improved market engagement and competitive tension

• Accommodates supplier development and market evolution

Implementation Steps

1. Preliminary Market Engagement

·        Consult with potential suppliers to understand market capabilities

·        Define appropriate categories or lots based on market feedback

2. Establish Selection Criteria

·        Develop clear, proportionate qualification requirements

·        Ensure criteria support equal access for SMEs and new market entrants

3. Procurement Documentation

·        Prepare detailed specifications and evaluation methodology

·        Define the scope, duration, and estimated value of the DPS

4. Electronic Platform Setup

·        Implement a compliant e-procurement solution

·        Configure workflow and approval processes

5. Publication and Launch

·        Issue contract notice through appropriate channels

·        Allow minimum 30 days for initial supplier applications

6. Supplier Evaluation and Admission

·        Assess qualification submissions against criteria

·        Admit qualifying suppliers within 10 working days

7. Call-Off Procedure Implementation

·       Develop efficient mini-competition templates

·       Establish clear evaluation frameworks for individual contracts

Ongoing Management

• Regular review of qualification criteria and specifications

• Processing new supplier applications promptly

• Monitoring supplier performance and compliance

• Gathering feedback for continuous improvement

Would you like BVCA to assist with implementing the Framework Agreement via a Dynamic Purchasing System for your organization? We can provide guidance on specific aspects or support the entire implementation process